|
Duties of Executive Committee
1. Chairwoman – Ms. YUE Mingjia
Duties include:
- Presiding at all meetings of the group and is executive committee.
- Representing the group in its dealings with other organisations or people outside the group.
- Serving as the group’s liaison with the Alumni Relations Office and the University.
- Overseeing, coordinating activity of other officers and committee chairpersons, including communication with the Alumni Relations Office.
- Maintaining records of group members, and acting as a contact point on alumni data with the Alumni Relations Office.
2. Secretary – Ms. ZHANG Zhenyu
Duties include:
- Responsibility for setting up the Rep. Office of SOTON ALUMNI CHINA BRANCH in consultation with the Chair and Treasurer.
- Handling most correspondence, and recording of minutes of meetings, communicating them to each committee member.
- Preparing agendas for meetings in consultation with the Chair.
- Ensuring that notices of meetings are sent to group members as required.
3. Treasurer – Ms. ZHENG Jie
Duties include:
- Responsibility for the finances of the group, for maintaining accurate records and for preparing periodic and annual statements of the group’s accounts.
- Setting up systems to deal with the group’s finances.
- Overseeing the annual membership drive (if applicable) in conjunction with the Alumni Relations Office and the President.
4. Events Organiser – Ms. NAN Lizhuo, Mr. LIU Yu
Duties include:
- Responsibility for event planning and co-ordination..
- Suggesting possible activities and events to the committee, investigating costs and venues.
- Devising and inplementing strategies for increasing membership and participation.
- Supporting returning overseas students by welcoming them into branch activities.
5. Communication Officer – Mr. SU Leigang
Duties include:
- Writing and editing the group’s newsletter and/or other means of communicating with the membership.
- Providing the Alumni Relations Office with news of upcoming group events for posting on the Alumni Web-site (http://soton.uker.net) and in the Hartley News Magazine, as well as provide a post-event round-up, preferably with photos, for publication in same.
- Placing group and University press releses in local media.
- Making use of other available communication channels (e.g. links with Alumni Website, etc.)
- Helping new graduates with careers advice and how to find jobs locally.
6. Patron – TBD
Description: a senior alumnus or friend who can lend name and status to the organisation, as well as contacts. This person does not usually attend committee meetings but is more than welcome to do so.
Ms. YUE Mingjia (99/00 MSc in Finance & Economics)
Ms. ZHENG Jie (99/00 MSc in Accounting & Finance)
Ms. ZHANG Zhenyu (03/04 LLM in Legal Law)
Ms. NAN Lizhuo (03/04 LLM in Maritime Law)
Mr. LIU Yu (03/04 MSc in Accounting & Management Science)
Mr. SU Leigang (03/04 MSc in Information System) |
